The documents needed will depend on the route the application takes. You should not accept the foreign equivalent of an identity document if that document is listed as ‘(UK)’ on the list of valid identity documents.A document from each of the groups should be included only once in the document count, for example, don’t accept two bank statements as two of the required documents, if they are from the same bank.if the applicant’s CV shows that they have worked in Liverpool in the last five years, but the application form only shows London addresses, you may wish to question the applicant further about this You should cross-match the applicant’s address history with any other information you have been provided with as part of the recruitment, such as their CV this can highlight if an address has not been given e.g.You must provide a full and continuous address history covering the last five years - where possible you should seek documentation to confirm this address history.You must see at least one document to confirm the applicant’s current address as recorded in section B, in accordance with the guidance.You must ensure that the applicant declares all previous name changes, and provides documentary proof to support the change of name if the applicant is unable to provide proof to support the change of name, you should hold a probing discussion with the applicant about the reasons why, before considering to validate their identity.One document must confirm the applicant’s date of birth as recorded in section A.All documents must be in the applicant’s current name as recorded in section A.passport, new style driving licence, etc.) and for this to be compared against the applicant’s likeness You should, in the first instance, seek documents with photographic identity (e.g.Identity information for the applicant’s name, date of birth, and address recorded in section A and section B on the DBS application form must be validated.You must not accept documentation printed from the internet e.g.You must only accept valid, current, and original documentation.What you must do as part of the ID checking process Doing this will invalidate the declaration by the applicant and may breach data protection legislation. If you don’t do this it may compromise the integrity of the DBS service and introduce risk to your recruitment or licensing arrangements.Īs an employer you must not attempt to amend the application form without the applicant’s knowledge and agreement. If there are any discrepancies in the information provided by the applicant and/or the identity documents supplied, and fraud is not suspected, please ask the applicant to clarify. You must not rely on the inspection of the documents via a live video link, or by checking a faxed or scanned copy of the document. Any risks identified when using live video must be assessed and mitigated by you if implementing this practice. In both cases you must be in physical possession of the original documents. Other alternative methods include via a live video link, for example Skype and FaceTime. When checking the validity of the documents it is best practice to carry out this examination face-to-face. check that the application form is fully completed and the information it contains is accurate - failing to do this can result in delays.make sure the applicant provides details of all addresses where they have lived in the last five years.make sure the applicant provides details of all names by which they have been known.establish the true identity of the applicant through the examination of a range of documents as set out in this guidance.check and validate the information provided by the applicant on the application form/ continuation sheet.follow the three route ID checking process as outlined.The applicant must provide a range of ID documents as part of the DBS check application process. This is to take into account technical changes that Registered Bodies may need to make in line with the updated guidelines. These guidelines come into effect from 1 July 2021, however the previous ID checking guidelines can also be used up until 1 October 2021.
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